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Democratic services privacy notice

Who we are and what we do

We administer the Council's governance arrangements; providing support and advice to Councillors, including the Mayor; providing support and advice to officers corporately in respect of the Council's governance arrangements; and providing advice and assistance to members of the public in respect of the Council's governance arrangements.

Why we need your information and how we use it

In accordance with the Local Government Act 1972 we use your information for the purposes of processing any donations made to the Mayor's Appeal and any nominations that are made as part of the Mayor's Awards.

As a local authority we have a duty to allow residents of Gateshead to bring to attention any concerns they may have within the Borough via the petition scheme. We collect information from you for the purpose of administering the petition scheme i.e. to 'sign' an e-petition, you will be asked to provide your name, postcode and email address. When this information is submitted, an email is sent to you including a link to authorise your email address.

Once this step is complete, your 'signature' will be added to the petition. People visiting the e-petition will be able to see the names of those who have signed it but your contact details remain private.

What type of information is collected from you

Petitions - the e-petition organiser must provide:

  • name
  • postal address
  • email address

Mayor's Appeal - those making donations must provide:

  • name
  • donation amount

Mayor's Award - those nominating a person for an award must provide:

  • name
  • telephone number
  • name of the nominee
  • postal address
  • telephone number
  • details in respect of why the nominee should be considered for an award

Who your information may be shared with (internally and externally)

Petitions Scheme

Petitions are accessible by all members of the public, therefore if you have created a petition your name will be available for all to see. Other information you provide us with to create the petition such as your postal and email address will not be shared with anyone.

Mayor's Appeal

We will use the information to process any donations made to the Mayor's Appeal.

Mayor's Awards

Information may be shared with the awards judging panel, comprising councillors, officers and external representation in order to inform its deliberations.

How long we keep your information

Petitions Scheme

Information provided to us to create a petition will be kept indefinitely.

Mayor's Appeal

For the term of office of the Mayor (1 year,  May - May)

Mayor's Awards

For the term of office of the Mayor (1 year, May - May until the Awards for that year have been determined)

Protecting your information

For more information, please see our privacy notice page.

How you can access, update, or correct your information

The Data Protection law gives you the right to apply for a copy of information about yourself. This is called a Subject Access Request. For more information please see our data protection page.

The accuracy of your information is important to us. If you change your address or email address, or if any of your circumstances change or any of the other information we hold is inaccurate or out of date, please email us as follows:

Petitions - write to us at:

Gateshead Petition Scheme
Legal and Democratic Services
1st Floor, Civic Centre, Regent Street, Gateshead, NE8 1HH 

Mayor's Appeal and Awards - write to us at:

Mayor's Office
Civic Centre
Regent Street