Temporary event notice

You may need a temporary event notice if you're holding a one-off event or special occasion that involves licensable activities such as sale of alcohol, regulated entertainment or late night refreshment.

You'll also need to apply for one if the activity is not covered by the terms of your existing licence.

Who can apply for a temporary event notice (TEN)

Anybody over the age of 18 can apply for a temporary event notice.

What licensable activities can be covered:

• The sale of alcohol by retail
• The supply of alcohol by or on behalf of a club, or to the order of a member of a club
• The provision of regulated entertainment
• The provision of late night refreshment - this is the supply of hot food or hot drink between 11pm and 5am to the public for consumption on or off the premises.

Limitations

There are a number of limitations:

• The maximum number of people attending at any one time is 499. Please note that any staff are to be included in this count.
• The maximum duration of an event authorised under a notice is 168 hours (seven days). Please note if an event begins before midnight and continues after midnight this counts as 2 days.
• A premises can have up to 15 notices in a calendar year but only covering up to a maximum of 21 days in that calendar year.
• There has to be at least a 24 hour gap between notices on the same premises.
• An individual an give up to 5 notices (of which only 2 can be late) in a calendar year unless that individual holds a personal licence when they and give up to 50 notices (of which only 10 can be late) in a calendar year.

If any of the limitations are exceeded then we will issue a counter notice.

A temporary event notice does not exempt you from any requirements under the Planning law.

Times

There are two types of temporary event notice: Standard and Late.

A Standard temporary event notice must be submitted at least 10 working days before the proposed event (or first date of the proposed event if across days), not counting the day on which you apply nor the day of the event.

A Late temporary event notice must be submitted at least 5 working days prior before the proposed event (or first date of the proposed event if across days), not counting the day on which you apply nor the day of the event.

Whenever possible please submit Standard notices.

Costs

It costs £21 to apply for a temporary event notice.

Please note there are no refunds for notices that are out of time, invalid, withdrawn or refused.

Before you apply

Please check that:

• your event is located within the Gateshead borough. If the premises is located in two licensing authority areas, you must apply to both licensing authorities for a temporary event notice; and
• you have at least 5 working days before the start of your proposed event; and
• you are within the limitations as set out above.

What you will need to apply

You will need to complete a temporary event notice form. You will need to provide us with:

• your personal details such as name, address, date of birth, national insurance number
• information regarding details of your event including:
  • the location,
  • the date/s of the event
  • the licensable activities
  • the times when activities will take place
• the maximum number of people proposed to be allowed on the premises.

Depending on the nature of the event you may also need to provide a plan clearly outlining the proposed licensed area. As examples you may need to provide a plan if your event is in an open space, a smaller section of a large event or only part of a premises.

Apply for a temporary event notice (opens new window)

What happens once you have submitted your notice

Once we receive your notice we check that it does not exceed the limitations.

We acknowledge your notice and send this back to you via email. Please note that unless your notice is objected to this will be the only correspondence you receive from us.

We then send a copy of your notice to Northumbria Police and Environmental Health. They have 3 working days after receiving it to object. They can only object if they think your event could:

• lead to crime and disorder
• cause a public nuisance
• be a threat to public safety
• put children at risk of harm

If an objection/s are received, we will contact you.

If your notice is a late notice then we will serve you with a counter notice. Please note there is no right of appeal against this decision.

If your notice is a standard notice then you will be invited to attended a Licensing Sub-Committee hearing. At the hearing the Licensing Sub-Committee can approve or reject your application (or if an existing licence is in place can request the condition/s apply).

Displaying your notice

During your event you must ensure a copy of the temporary event notice is prominently displayed at the premises.

Your notice will be attached in the acknowledgement email we send to you.

Failure to produce the temporary event notice without reasonable excuse when requested by a constable or an authorised person would be an offence.

Withdrawing your notice

Should you no longer wish to proceed with your event then providing your email us at least 24 hours before your event should have started we can update our records to reflect it as withdrawn.  Otherwise, your notice will be included within the limits allowed in the calendar year, even if the event does not go ahead.

Event support

For wider event support please visit our event support page for further guidance.