Register a birth
Birth registration - COVID-19
From Thursday 4 June we will be taking face-to-face birth registrations at Gateshead Register Office.
Registrations will be strictly by appointment only. If parents are married or in a civil partnership only one parent should attend the office.
If parents are unmarried or not in a civil partnership, and the father's/partner's details are to be recorded on the registration, both need to attend the appointment together.
We request you do not bring children, your new baby or vulnerable adults to your appointment. If you have any queries please contact the Register Office for further advice.
The registrations will be taken on a strict timetable. If you are late for the appointment, we are sorry but we will be unable to accommodate you. You will asked to make a new appointment at a later date.
As health and wellbeing is our main priority, if you are exhibiting signs of illness that may be related to Covid-19 please do not attend.
On arrival and during your appointment you will be required to use hand sanitiser and comply with Public Health England (PHE) guidance on social distancing. This requires you to stay 2 metres apart from other people at all times while inside the building, and on arrival and departure. If you have your own PPE please wear it to your appointment.
Due to the covid-19 restrictions, customer toilets and baby changing and feeding facilities will not be available.
If your baby was not born in Gateshead
Due to the high demand for appointments for birth registrations it is not currently possible to register babies born outside of Gateshead. You should contact the register office in the district where the birth occurred to make an appointment.
Please be aware that the main Civic Centre building is closed and access can only be made through the Registrars entrance.
There is no change to the arrangements for registering deaths and stillbirths, this remains by phone only. We will be conducting no face to face appointments.
Make an appointment to register a birth
All babies must be registered within 42 days of the birth.
If your baby was born in Gateshead, whether at home or in hospital, you can register the birth at Gateshead Register Office.
Who can register the birth
Parents who are married or in a civil partnership
Either the mother or father can register the birth on their own if they were married to each other when the baby was born or conceived. Both parents' details will be included on the certificate.
Parents who are not married or in a civil partnership
Both parents' details can be included on the birth certificate if they do one of the following:
- both parents go and sign the birth register together
- one parent goes to register the birth with a document from the court (for example, a court order) giving the father parental responsibility
- one parent completes a statutory declaration of parentage form and the other takes the signed form to register the birth
- The mother can choose to register the birth on her own if she isn't married to the child's father. The father's details won't be included on the birth certificate. It might be possible to add the father's details at a later date by re-registering the birth.
Bring your letter (red book) from the hospital with you. You will be asked:
- the place and date of the birth
- the time of the birth, if a multiple birth
- first name, surname and sex of the baby
- parents' first names, surnames and addresses
- places and dates of parents' birth
- the date of parents' marriage or civil partnership
- parents' jobs at the time of the birth
- mother's maiden surname if she is, or has ever been, married
- number of children the mother has had by her present husband or any former husband
It is helpful to bring documents to your appointment so the correct spellings of all names and addresses are recorded. This could be a passport, driving licence, utility bill, birth or marriage certificate.
Don't worry if any of these documents aren't available as the registrar can still register the birth.
It is important that the information entered into the register is right as mistakes can be difficult to correct and will incur a fee of up to £90.
If English is not your first language, you may ask a friend or relative to come with you to act as an interpreter.
A birth certificate is available at the time of registration. View our fees and charges.
Tell us Once is a free service where we can inform the following organisations for you:
- Department for Work and Pensions (DWP) - to deal with benefits
- housing benefit office
- library services
- children's services (family information services)
- HM Revenue and Customs (HMRC) - if you are in receipt of an income-based benefit and wish to make a claim for Tax Credits.
Information will be treated securely and confidentially. Organisations that we contact will use the information to update their records and start or end benefits or services as appropriate.
Using the Tell us Once service is not compulsory.