Coronavirus (COVID-19)
View the latest COVID-19 information and advice, including details of the current lockdown rules and service updates
Toggle menu

Information for early years childcare professionals

Funded childcare providers

Providers of two, three and four year old funded places can access the Provider Portal .Icon for pdf School Funding Calendar 2019 [48.37KB]


Related documents:

Icon for pdf School Summer 21/22 Funding Calendar [122.37KB]
Icon for pdf Provider Agreement [645.19KB]
Icon for pdf Parent Declaration Form [242.33KB]
Icon for pdf Provider Portal Funding Guide [822.8KB]
Icon for pdf Childminder Summer 21/22 Funding Calendar [134.43KB]

Icon for pdf PVI Summer 21/22 Funding Calendar [130.42KB]


Be ready for Tax-Free Childcare

Childcare providers across the country are signing up for the government's new offer: Tax-Free Childcare.

Tax-Free Childcare will help working parents with the cost of childcare, offering up to £2,000 per child per year, or £4,000 for a disabled child. Parents will be able to open an online account, which they can use to pay for childcare from a registered provider. For every £8 parents pay into these accounts, the government will add £2.

As a childcare provider you must sign up to be able to receive payments from parents through the scheme. 

To sign up visit Gov.UK childcare tax service you will need:

  • the unique code included in your invitation letter.
  • bank account details for the account you wish to receive payments into. 
  • your Unique Taxpayer Reference (UTR) number - or your National Insurance number, if you don't have a UTR.

Tax-Free Childcare was rolled out in early 2017. It is important that you as a provider sign up as soon as possible. You can find more information on the scheme by visiting Top things providers need to know.


We provide training to Ofsted registered private, voluntary and independent early years and childcare service providers and children's centre practitioners in Gateshead. Please see below course types, dates, times and venues.

Icon for pdf Early Years Training [913.62KB]

Please note the terms and conditions for this training and the Icon for word single setting booking form  [233.5KB] for providers wishing to book child protection for their setting only.

The Provider Portal  contains financial and personal information so you need to sign the Icon for word Gateshead Council Provider Portal Password Privacy and Data Agreement. [204.92KB] before you can access. Once we receive your signed agreement we will supply you with your user name and a temporary password for the provider portal. The first time you use the portal you will need to change the password.

The Icon for pdf Staff Records Management and Training Guide [572.69KB]  provides further information and a guide on how to access and use the portal.

Submitting a booking request does not guarantee a place on training. You will receive an email to confirm the booking about three weeks before the course date. There are often waiting lists for the courses. If you are unable to attend for any reason you must provide 48 hours' notice. If you do not attend or complete the course you will have a cancellation fee to pay. This is to cover administration costs.

Two year old checks

National Children's Bureau has produced A Know How Guide: the EYFS progress check at two,this provides guidance for practitioners on how to approach the review and examples of providing information to parents.

Hungry Little Minds

Hungry Little Minds is the new Department for Education campaign that encourages parents and carers to adopt positive activities and behaviours to boost children's communication, language and literacy development.


Apply to be included in the two year old provider directory

If you want your services to appear in the two year old provider directory, contact us for a provider application form. You must have a:

  • good or outstanding Ofsted grading
  • medium or low EYFS categorisation (learning and development and safeguarding and welfare).

When we receive your application we will arrange a support visit.

Once approved you will need to sign a provider agreement. Your contact details will then be available on the directory.

Support for settings, quality practice

Icon for pdf Observation of Practice 18-19 [22.19KB]

Icon for pdf Child Protection Booklet 2021 [132.24KB]


Safeguarding in Gateshead

Icon for pdf Early Years Practice [601.78KB]

Icon for pdf EYCS Update November 2018 [304.28KB]

Icon for pdf Transition Booklet - Advice for Childcare Providers [2.54MB]

Icon for pdf Transitions Booklet for Parents/Carers [1.01MB]

Icon for pdf Acas Common Working Adjustment for Staff Experiencing Mental Ill Health [66.77KB]

Early education funded place parent declaration form in:

Icon for pdf Early education privacy notice  [158.21KB]

Integrated assessment and the two year check

Icon for pdf Draft flow chart for Early Years/Health Visitors  [85.09KB]

Icon for pdf Draft flow chart for childminders [56.0KB] 

Icon for pdf Integrated two year review agreement with HV roles  [30.85KB]

Early years pupil premium

Icon for word Early years pupil premium impact recording and monitoring form  [13.75KB]

Icon for word Monitoring EYPP spend  [16.08KB]

Contact us

Gateshead Families Information Service 
Civic Centre
Regent Street

0191 433 5118 / 07887 825 865 / 07766 247 442 / 07795 812 279

Send us your comments or queries


Was this page useful?