Information for early years childcare professionals

Are you ready for Tax-Free Childcare?

Childcare providers across the country are signing up for the government's new offer: Tax-Free Childcare.

Tax-Free Childcare will help working parents with the cost of childcare, offering up to £2,000 per child per year, or £4,000 for a disabled child. Parents will be able to open an online account, which they can use to pay for childcare from a registered provider. For every £8 parents pay into these accounts, the government will add £2.

As a childcare provider you must sign up to be able to receive payments from parents through the scheme. 

To sign up visit Gov.UK childcare tax service you will need:

  • the unique code included in your invitation letter.
  • bank account details for the account you wish to receive payments into. 
  • your Unique Taxpayer Reference (UTR) number - or your National Insurance number, if you don't have a UTR.

Tax-Free Childcare will be rolled out to parents from early 2017. It is important that you as a provider sign up as soon as possible to be ready for the scheme's launch. You can find more information on the scheme by visiting Top things providers need to know.


We provide training to Ofsted registered private, voluntary and independent early years and childcare service providers and children's centre practitioners in Gateshead. This Icon for pdf leaflet [444.23KB] provides the aim of each course, what you will learn from it, dates and venues.

Please note the terms and conditions for this training and the Icon for word single setting booking form  [233.5KB] for providers wishing to book child protection for their setting only.

The Provider Portalcontains financial and personal information so you need to sign the Icon for word Gateshead Council Provider Portal Password Privacy and Data Agreement. [204.92KB] Once we receive your signed agreement we will supply you with your user name and password for the provider portal. The first time you use the portal you will need to change the password.

The Icon for word Staff Management and Training Guide [2.66MB] provides further information and a guide on how to access and use the portal.

Submitting a booking request does not guarantee a place on training. You will receive an email to confirm the booking about three weeks before the course date. There are often waiting lists for the courses. If you are unable to attend for any reason you must provide 48 hours' notice. If you do not attend or complete the course you will have a cancellation fee to pay. This is to cover administration costs.

Two year old checks

National Children's Bureau has produced A Know How Guide: the EYFS progress check at two,this provides guidance for practitioners on how to approach the review and examples of providing information to parents.

Apply to be included in the two year old provider directory

If you want your services to appear in the two year old provider directory contact us for a provider application form. You must be:

  • good or outstanding Ofsted grading
  • a medium or low EYFS categorisation (learning and development and safeguarding and welfare).

When we receive your application we will arrange a support visit.

Once approved you will need to sign a provider agreement. Your contact details will then be available on the directory.

Support for settings, quality practice

Icon for pdf Prompts for annual conversation  [54.66KB]

Icon for pdf Observation of practice - short version  [18.05KB]

Icon for pdf Child Protection booklet  [527.91KB]

Early education funded place parent declaration form in:

Icon for pdf Early education privacy notice  [158.21KB]

Assessment and tracking progress

Icon for pdf Tracking Toolkit   [205.44KB]

Icon for word PVI group analysis form 2015 [15.7KB] 

Integrated assessment and the two year check

Icon for pdf Draft flow chart for Early Years/Health Visitors  [85.09KB]

Icon for pdf Draft flow chart for childminders [56.0KB] 

Icon for pdf Integrated two year review agreement with HV roles  [30.85KB]

Early years pupil premium

Icon for word Early years pupil premium impact recording and monitoring form  [13.75KB]

Icon for word Monitoring EYPP spend  [16.08KB]

Leadership and Management

Icon for word Monitoring and evaluation table  [50.5KB]

Contact us

Gateshead Families Information Service 
Civic Centre
Regent Street

0191 433 5118

Send us your comments or queries


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