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UK Community Renewal Fund (CRF) Privacy Notice

Who are we and what do we do 

Gateshead Council is a designated Lead Authority for the UK Community Renewal Fund. We run a bidding process for funding. We are a joint data controller with the Ministry for Housing, Communities and Local Government (MHCLG) for the UK Community Renewal Fund. 

Read this privacy notice alongside the MHCLG's UK Community Renewal Fund Privacy Notice

What type of information is collected about you  

We collect personal information from organisations submitting applications to the fund. As set out in the UK Community Renewal Fund application form, this includes contact details, such as name, address, email and telephone number.  

For successful applications, we also take bank details to enable payments. For further information, please refer to the MHCLG's UK Community Renewal Fund Privacy Notice

Personal information may include: 

  • name 
  • address 
  • email address 
  • telephone number 
  • website 
  • bid manager name and position 
  • charity registration number 
  • company registration number 
  • name and position of officer with day-to-day responsibility for delivering the project 
  • Senior Responsible Officer (SRO) contact details  

How we collect information about you

We collect personal data as an essential part of the UK Community Renewal Fund bidding process. We collect information about you from various sources to ensure that we meet your needs, including: 

  • UK Community Renewal Fund application form either online or paper forms 

Why we need your information  

Our purpose for collecting personal information is to enable us to:  

  • contact you about the application process and any applications you submit  
  • evaluate your applications 
  • shortlist applications  
  • enter into funding agreements with successful projects 
  • monitor and evaluate project delivery and impact on beneficiaries 

The lawful basis for our processing is: 

  • consent 
  • performance of a contract to which data subject is party 

Who your information can be shared with  

Our Corporate Privacy notice explains information sharing the Council carries out. This sharing fulfils statutory obligations, legal requirements and service delivery. 

For the the UK Community Renewal Fund we may share your personal data with: 

  • Ministry for Housing Communities and Local Government (MHCLG) 
  • regulatory and statutory bodies who assess performance and financial spend 
  • those preventing and detect crime or fraudulent activity (where required by law) 

MHCLG may need to share your personal data with other Government departments (such as the Department for Work and Pensions). They may also share information with departments in the Devolved Administrations.  

For further information, please refer to the MHCLG's UK Community Renewal Fund Privacy Notice

How long we will keep your information  

We will hold your personal data for the duration of the UK Community Renewal Fund programme and six years after its closure. We may also need to keep your information in accordance with legal or other obligations. Where we have no need to keep your data it will be securely destroyed. We keep a Record of Processing Activity (a requirement under the GDPR). This sets out the specific retention periods applicable in different circumstances. For more information please contact 0191 433 3000

Where your information is held  

We hold personal information in secure electronic systems on Gateshead council servers.  

How you can update your information  

Our delivery of efficient services depends on the accuracy of your information. 

Please inform us of any changes to the following: 

  • email address 
  • personal circumstances 
  • postal address 
  • any of the other information we hold 

Please contact 0191 433 3000

Your information rights  

Please see the relevant section of our Corporate privacy notice.  

Marketing and e-newsletters  

Please see our email marketing privacy notice.  

Business intelligence, profiling and automated-decision making  

Please see the relevant section of our Corporate privacy notice.  

Protecting your information  

Please see the relevant section of our Corporate privacy notice.   

Data Protection Officer  

Data Protection Officer  

Civic Centre  

Regent Street  


NE8 1HH  

0191 433 3000  

Information Commissioner's Office  

The Information Commissioner is the UK's independent body for upholding information rights. Visit their website to find out more about your rights under Data Protection law, and what to expect from us. 

For privacy practices or data protection rights concerns, contact the Information Commissioner's Office:  

Information Commissioner's Office 

Wycliffe House 

Water Lane 



SK9 5AF  

0303 123 1113 or 01625 545 745