Adult learning
Who are we and what do we do
Learning and Skills is part of Gateshead Council. We are based at the Civic Centre, Gateshead and provide the following services:
apprenticeship and vocational training
community learning and family learning courses
maths, English, ESOL and digital skills
alternative education for 14 to 16 year old learners
traineeships and study programmes
learning provision for learners with learning difficulties and disabilities
This privacy notice provides specific information about how we process your personal data. It is an addition to the information contained in our Corporate Privacy Notice.
What type of information is collected about you
We collect personal information to understand your needs and provide services. Information may include:
name
address, telephone number, email address
date of birth
National Insurance (NI) number
next of kin and emergency contact information
survey/feedback information
student record and academic data
employment record and data
financial details
contract record information - including external third parties
qualifications and professional memberships information
consent record information
health and disability data
criminal conviction information (offences and alleged offences)
equality information
vetting and barring checks
racial / ethnic origin
religious or philosophical beliefs
health information
sexual orientation
How we collect information about you
through applications, enquires and enrolments completed over the phone, in person and online
through cookies, to collect information about website usage
You can see more information on how we collection web usage information on our cookies page.
Why we need your information
We need your information to help us to provide the best service to you and ensure that our services reach all residents of the Borough equally. We also need the information to comply with statutory legislation and requirements with the bodies that fund our learning programmes.
Our purpose for collecting your personal data is:
providing education and support to our students
financial purposes
statutory returns and other legal obligations
sub-contractor and contractor management
data security and integrity management
The lawful basis for our processing is:
performance of a contract to which data subject is party
legal obligation to which the data controller is subject
task in the public interest
Our lawful basis for processing of sensitive personal data is:
explicit consent
reasons of substantial public interest (with a basis in law)
The legislation the service is obliged to comply with includes:
the Children Act 1989;
Children Act 2004
the Education Act 2002
Education and Inspections Act 2006
Safeguarding Vulnerable Groups Act 2006
Keeping Children Safe in Education (HMG, Updated September 2016)
Working Together to Safeguard Children (HMG Updated February 2017)
Care Act 2014
Who your information can be shared with
Our Corporate Privacy notice explains information sharing the Council carries out. This sharing fulfils statutory obligations, legal requirements and service delivery. Learning and skills can share your information with:
suppliers and service providers
regulatory bodies
referral agencies
governmental bodies including ESFA, awarding bodies, student finance England
subcontractors
police services
If we wish to share your information with other council services or third parties for purposes outside of those listed above we will ask your permission.
How long we will keep your information
We keep your information for as long as we need to provide services to you. We may also need to keep your information in accordance with legal or other obligations. Where we have no need to keep your data it will be securely destroyed. We keep a Record of Processing Activity (a requirement under the GDPR). This sets out the specific retention periods applicable in different circumstances. For more information please contact: LearningSkills@Gateshead.Gov.Uk
Where your information is held
We hold personal information in secure electronic systems on Gateshead council servers. Paper copies are stored securely within council premises.
How you can update your information
Our delivery of efficient services depends on the accuracy of your information.
Please inform us of any changes to the following:
email address
personal circumstances
postal address
any of the other information we hold
Please contact: LearningSkills@Gateshead.Gov.Uk
Your information rights
Please see the relevant section of our Corporate privacy notice.
Marketing and e-newsletters
Please see our email marketing privacy notice.
Business intelligence, profiling and automated-decision making
Please see the relevant section of our Corporate privacy notice.
Protecting your information
Please see the relevant section of our Corporate privacy notice.
Data Protection Officer
Data Protection Officer
Civic Centre
Regent Street
Gateshead
NE8 1HH
DPOcouncil@gateshead.gov.uk
0191 433 3000
Information Commissioner's Office
The Information Commissioner is the UK's independent body for upholding information rights. Visit their website to find out more about your rights under Data Protection law, and what to expect from us.
For privacy practices or data protection rights concerns, contact the Information Commissioner's Office
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
0303 123 1113 or 01625 545 745
casework@ico.org.uk