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School Improvement Team Privacy Notice

Who are we and what do we do 

The School Improvement Team is part of Gateshead Council. We are based at the Civic Centre, Gateshead. We provide the following services:   

  • school improvement 
  • appropriate body work (quality assurance of statutory teacher induction)  
  • Continuous Professional Development (CPD) including the Early Career Teachers (ECT) programme  
  • early years improvement 

This privacy notice provides specific information about how the School Improvement Team processes your personal data and is an addition to the information contained in our corporate privacy notice 

What type of information is collected about you  

We collect personal information to understand your needs and provide services. Information may include: 

  • name 
  • date of birth 
  • e-mail address  
  • workplace 
  • performance management targets 
  • telephone number 
  • university attended  

We collect the following special category data: 

  • sickness and absence data  

How we collect information about you  

We collect information about you from various sources to ensure that we meet your needs, including: 

  • directly from you or your employer  
  • data sharing forms  
  • ECT registration forms  
  • progress reports  
  • via our web platforms  
  • working with you in schools  

Why we need your information  

Our purpose for collecting personal information is to enable us to: 

  • deliver services to you  

The lawful basis for our processing is: 

Legal obligation to which the data controller is subject: 

  • Education Act 2002 Education (School Performance Information) (England) Regulations 2007 
  • task in the public interest 

Our lawful basis for processing of sensitive personal data is:    

  • employment, social security and social protection (if authorised by law) 
  • reasons of substantial public interest (with a basis in law) 

Who your information can be shared with   

Our Corporate Privacy notice sets out the general types of information sharing that the Council carries out to fulfil statutory obligations, legal requirements and service delivery. The Gateshead School Improvement Team can share your information with: 

  • school governors 
  • teaching regulation agency 
  • other relevant appropriate bodies  

Our lawful basis for this sharing is employment, social security and social protection (if authorised by law) and your consent is not required.  

If we wish to share your information with other council services or third parties for purposes outside of those listed above we will ask your permission.   

How long we will keep your information  

We keep your information for as long as we need to provide services to you. We may also need to keep your information in accordance with legal or other obligations. Where we have no need to keep your data it will be securely destroyed. We keep a Record of Processing Activity (a requirement under the GDPR). This sets out the specific retention periods applicable in different circumstances. For more information please contact:   

Where your information is held  

All digital information is held on the Gateshead Council IT servers.  Any paper-based records are stored securely in lockable areas of our office provision at Gateshead Civic Centre (e.g. filing cabinets).    

How you can update your information  

Our delivery of efficient services depends on the accuracy of your information. 

Please inform us of any changes to the following: 

  • email address 
  • personal circumstances 
  • postal address 
  • any of the other information we hold 

Please contact:  

Your information rights  

Please see the relevant section of our Corporate privacy notice.  

Marketing and e-newsletters  

Please see our email marketing privacy notice.  

Business intelligence, profiling and automated-decision making  

Please see the relevant section of our Corporate privacy notice.  

Protecting your information  

Please see the relevant section of our Corporate privacy notice.  

Data Protection Officer  

Data Protection Officer  

Civic Centre  

Regent Street  


NE8 1HH  

0191 433 3000  

Information Commissioner's Office  

The Information Commissioner is the UK's independent body for upholding information rights. Visit their website to find out more about your rights under Data Protection law, and what to expect from us. 

For privacy practices or data protection rights concerns, contact the Information Commissioner's Office:  

Information Commissioner's Office 

Wycliffe House 

Water Lane 


Cheshire SK9 5AF  

0303 123 1113 or 01625 545 745