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Free home to school transport privacy notice

Free home to school transport scheme on the basis of means and distance

Who we are and what we do

Benefit Team, Gateshead Council, Civic Centre, Regent Street, Gateshead, NE8 1HH

Email: benefitsfsm@gateshead.gov.uk

Telephone: 0191 433 4848

Why we need your information and how we use it

The information we collect from you is required to process your child's application for free home to school transport on the basis of means or distance.

In order to calculate entitlement, we collect information about your child and your income.

This information includes: your child's name, your child's date of birth, your child's age, your child's home address, the address of your child's school and your telephone number and income. We also require a passport style photograph of your child which will be applied to the pass in order to prove their identity when they are using public transport.

How information about you will be used

We use the information you provide to assess entitlement to free home to school transport on the basis of means or distance under The Education and Inspections Act 2006 and other associated Regulations.

We have a duty to protect public funds we administer and may use the information held about you and your children for all lawful purposes, including and not limited to the prevention and detection of fraud, disclosure of information to the police, matching council tax data with electoral registration records and protecting public funds in investigating misuse of public money.

The information we hold, including details of any state benefits you may get, will be shared to help with an application for one of the following council services:

  • Housing Benefit
  • Council Tax Support
  • Free School Meals

 

Additionally, the information held by the council as part of your application for free home to school transport on the basis of means or distance can be shared with and used by other council services to identify other support and help that may be available.
 

Who your information may be shared with - internally and externally

The information you provide will be shared with the relevant transport provider. 

We can share information collected as part of your application for Free home to school transport, with other departments in the Council, to identify other support and help that may be available. 

We can also share your information with schools to assist in renewing entitlement to Free Home to School Transport for the following academic year.

How long we keep your information

We are legally required to hold some types of information to comply with statutory requirements. We will hold your personal information on our systems for as long as it is necessary for the relevant activity or service that we provide you, or as required by law. For home to school transport this is usually one year plus the current financial year.

Marketing and E-Newsletters

Please see the relevant section of the Corporate privacy notice.

Business Intelligence, Profiling and Automated-Decision making

Please see the relevant section of the Corporate privacy notice.

Protecting your information

Please see the relevant section of the Corporate privacy notice.

How you can access, update, or correct your information

The Data Protection law gives you the right to apply for a copy of information about yourself. This is called a 'Subject Access Request'.

If you change your address or any of the other information we hold becomes inaccurate or out of date, please:

  • Email us at: benefitsfsm@gateshead.gov.uk
  • Or telephone us on: 0191 433 4848
  • Our postal address is: Free home to school transport, Benefits Team, Corporate Resources, Gateshead Council, Gateshead Civic Centre, Regent Street, Gateshead, Tyne and Wear, NE8 1HH

 

Your information choice and rights

Please see the relevant section of the Corporate privacy notice.

Information Commissioner's Office

Please see the relevant section of the Corporate privacy notice.

 

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