Community asset transfer policy 2025
Appendix 8: Building management and compliance - annual review (external use)
The following checklists accompany a yearly reminder letter which aims to aid the council and VCSE sector organisations when carrying out an annual health check of an asset which has been Community Asset Transferred, to ensure the following are in place/remain unchanged:
- compliance
- partnership agreement management - is it being followed
- changes to charity structure and purpose
- changes to charity future plans and changes to deliverables
- insurance - certificate provided, where applicable
These checklists should be referred to alongside the annual reminder letter, CAT policy and guidance.
| Building maintenance and compliance | |||||
| Task | In place | Document evidenced by | Still relevant | Date created | Review date |
| Health and safety and risk assessments for the premises | |||||
| First aid obligations for the premises | |||||
| Fire safety obligations for the premises | |||||
| Electrical portable appliance | |||||
| Gas boiler servicing and maintenance | |||||
| Gas appliances servicing and maintenance | |||||
| Asbestos | |||||
| Water hygiene management | |||||
| Are the group aware of their obligations regarding requesting landlords consent for tree maintenance? | |||||
| Are the group's lift/lifting equipment records up to date for the premises? | |||||
| Are the group's automatic door servicing and maintenance records up to date for the premises? | |||||
| Are the group's roller shutters servicing and maintenance records up to date for the premises? | |||||
| Are the group's air conditioning servicing and maintenance records up to date for the premises? | |||||
| Are the group's air handling/change filter unit records up to date for the premises? | |||||
| Are the group's pressure vessels servicing and maintenance records up to date for the premises? | |||||
| Are the group's emergency lighting inspection records up to date for the premises? | |||||
| Are the group's electrical testing records up to date for the premises? | |||||
| Is the group's defect logbook up to date? | |||||
| Do the group have the relevant insurances in place? | |||||
| EPC Certificate (subject to government changes, E or above until 2028) | |||||
| Future | |||||
| Task | In place | Document evidenced by | Still relevant | Date created | Review date |
| Next date in place for reminder for the group of their property related responsibilities and check condition of the property | |||||
Recommendations
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Download the Community asset transfer policy as a PDF (PDF, 1 MB)