Decant Policy

9.1         We will maintain a core asset register of all properties we own or manage including stock condition information to assist with planning future investment programmes.

9.2         We will hold property and stock condition data within our housing and asset systems, along with details of repair or investment works and supporting evidence of completion of these works, in our document management system.

9.3         We will operate a robust process to manage all changes to stock, including repairs and maintenance and investment works.

9.4         We will keep all these records for the duration that we own and manage the property/in line with our document retention policy and have robust processes and controls in place to maintain appropriate levels of security for all housing-related data.

9.5         To ensure all data is up to date and accurate, and decants are monitored and captured correctly, all tenancy changes are recorded within the Housing System, including any licence agreements at a council-owned property.