Who we are and what we do
The Community Physical Activity Team is part of Gateshead Council. We are based at the Civic Centre and provide the following services:
- sport and physical activity opportunities for Gateshead residents.
This privacy notice provides specific information about how the Community Physical Activity Team processes your personal data and is an addition to the information contained in our Corporate Privacy Notice.
What type of information is collected about you
We collect personal information to understand your organisation and your role. Information may include:
- name
- address
- date of birth
- e-mail address
- phone number (including emergency contact details)
- school
- images
- free school meal status
- health information
- dietary information
How we collect information about you
We collect information about you from
- online application form
- paper booking form
Why we need your information
Our purpose for collecting your personal data is to meet the safeguarding / welfare requirements necessary for children to attend our activities and the lawful basis for our processing is:
- legal obligation to which the data controller is subject, Health and Safety and safeguarding legislation)
- task in the public interest
The lawful basis for our processing is:
- reasons of substantial public interest (with a basis in law)
Who your information can be shared with
Our Corporate Privacy Notice sets out the general types of information sharing that the Council carries out to fulfil statutory obligations, legal requirements and service delivery. The Community Physical Activity Team can share your information with:
- Delivery partners
- Department of Education
- Other Council services as appropriate
Our lawful basis for this sharing is task in the public interest and your consent is not required.
How long we will keep your information
We keep your information for as long as we need in order to provide the services to you. This will differ depending on the services you receive. We may also need to keep your information in accordance with legal or other obligations. Where we have no need to keep your data it will be securely destroyed. We have Record of Processing Activity (a requirement under the GDPR) which sets out the specific retention periods applicable in different circumstances. For more information about this please contact Community Based Services
Where your information is held
Your information is held electronically on Gateshead Councils IT network, any information held in paper form, will be stored in a secure location.
How you can update your information
The accuracy of your information is important to us to be able to provide relevant services more quickly. If you change your address or email address, or if any of your circumstances change or any of the other information we hold is out of date, please contact [email protected]
Your information rights
Please see the relevant section of our Corporate Privacy Notice.
Marketing and e-newsletters
Gateshead Council always acts upon your choices around what type of communications you want to receive and how you want to receive them. Where you have signed up for one of our newsletters, we use email newsletters to inform you of what we're doing, news and events.
Tools may be used to help us improve the effectiveness of our communications with you, including tracking whether the emails we send are opened and which links are clicked within a message. This helps us to improve and refine future email marketing around our campaigns and make sure all our emails are relevant and useful as possible.
You have a choice about whether or not you wish to receive marketing information from us. We will always ask for your permission or provide an opportunity to opt out.
Business intelligence, profiling and automated-decision making
Please see the relevant section of our Corporate Privacy Notice.
Protecting your information
Please see the relevant section of our Corporate Privacy Notice.
Data Protection Officer
Data Protection Officer
Civic Centre
Regent Street
Gateshead
NE8 1HH
Contact telephone number: 0191 433 3000
Information Commissioner's Office
The Information Commissioner is the UK's independent body for upholding information rights. Visit the ICO website (opens new window) to find out more about your rights under Data Protection law, and what to expect from us.
If you have any concerns regarding our privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner's Office:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Contact telephone number: 0303 123 1113 or 01625 545 745
