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Corporate Events Privacy Notice

Who are we and what do we do  

Corporate Events is a team within Commercialisation and Improvement. We are part of Gateshead Council and are based at the Civic Centre, Gateshead.  

We develop and deliver strategic and operational events that contribute to the Gateshead economy, generate social impact and raise Gateshead's profile. Events and services include:  

  • approving filming requests on Council land 
  • charity fun runs 
  • corporate events 
  • fun fairs 
  • guidance to those planning events, including support by the Gateshead Safety Advisory Group  
  • managing the booking process for Millennium Bridge tilts and lighting 
  • music and food festivals 
  • use of Baltic Square 

This privacy notice provides specific information about how we process your personal data. It is an addition to the information contained in our Corporate privacy notice. 

What type of information is collected about you  

We collect personal information to understand your needs and provide services. Information may include: 

  • name 
  • email address 
  • telephone number 
  • job title and organisation 
  • details of others supporting you to deliver your event  

How we collect information about you  

We collect information about you from various sources to ensure that we meet your needs, including: 

  • from event enquiry forms processed by you on our event support webpage 

  • direct from you during telephone or email enquiries about events 

Why we need your information 

Our purpose for collecting personal information is for entry into or performance of a contract with you. Collection may also be for preparation, at your request, before a contract. We collect information about you in order that we may:  

  • arrange, book and deliver events 
  • deliver a council backed service 
  • process services level agreement 
  • provide advice and guidance 

Who your information can be shared with  

Our Corporate privacy notice explains information sharing the Council carries out. This sharing fulfils statutory obligations, legal requirements and service delivery.  

If we wish to share your information with other council services or third parties for purposes outside of those listed above, we will ask your permission.    

How long we will keep your information  

We keep your information for as long as we need to provide services to you. We may also need to keep your information in accordance with legal or other obligations. Where we have no need to keep your data it will be securely destroyed. We keep a Record of Processing Activity (a requirement under the GDPR). This sets out the specific retention periods applicable in different circumstances. For more information please contact:  

Where your information is held  

We hold personal information in secure electronic systems on Gateshead council servers. 

How you can update your information  

Our delivery of efficient services depends on the accuracy of your information. 

Please inform us of any changes to the following: 

  • email address 
  • personal circumstances 
  • postal address 
  • any of the other information we hold 

Please contact:  

Your information rights

Please see the relevant section of our Corporate privacy notice.

Marketing and e-newsletters

Please see our email marketing privacy notice.

Business intelligence, profiling and automated-decision making

Please see the relevant section of our Corporate privacy notice.

Protecting your information

Please see the relevant section of our Corporate privacy notice.

Data Protection Officer

Data Protection Officer
Civic Centre
Regent Street

0191 433 3000

Information Commissioner's Office

The Information Commissioner is the UK's independent body for upholding information rights. Visit their website (opens new window) to find out more about your rights under Data Protection law, and what to expect from us.

For privacy practices or data protection rights concerns, contact the Information Commissioner's Office:

Information Commissioner's Office
Wycliffe House
Water Lane
Cheshire SK9 5AF

0303 123 1113 or 01625 545 745