Communication and Engagement Management Privacy Notice
Who are we and what do we do
The Office of Chief Executive, Communications Team is part of Gateshead Council. We are based at the Civic Centre, Gateshead. We provide the following services:
- communication, engagement and marketing support to Gateshead Council services
- fielding media enquiries to the Council
This privacy notice provides specific information about how we process your personal data. It is an addition to the information contained in our Corporate privacy notice.
What type of information is collected about you
We collect personal information to understand your needs and provide services. Information may include:
- name
- address
- date of birth
- email address
- images for use within council copy
- the organisation you represent
How we collect information about you
We collect information about you from various sources to ensure that we meet your needs, including:
- by telephone
- by post
- by email
Why we need your information
Our purpose for collecting personal information is to enable us to:
- use images and quotes in our marketing and press material, including for social media posts and website content
- confirm consent for internal or external use of images of you or your family members
- contact you to respond to enquiries
- safely manage events
The lawful basis for our processing is:
- consent
- legal obligation to which the data controller is subject
- legitimate interests
Our lawful basis for processing of sensitive personal data is:
- explicit consent
- substantial public interest
The legislation the service is obliged to comply with includes:
UK General Data Protection Regulation, Data Protection Act 2018
Who your information can be shared with
Our Corporate Privacy notice explains information sharing the Council carries out. This sharing fulfils statutory obligations, legal requirements and service delivery. Office of Chief Executive, communications team can share your information with:
- internal colleagues
- external media organisations
- online (website and social media), if you have consented to the use of your image and information
If we wish to share your information with other council services or third parties for purposes outside of those listed above we will ask your permission.
How long we will keep your information
We keep your information for as long as we need to provide services to you. We may also need to keep your information in accordance with legal or other obligations. Where we have no need to keep your data it will be securely destroyed. We keep a Record of Processing Activity (a requirement under the GDPR). This sets out the specific retention periods applicable in different circumstances. For more information please contact: communications@gateshead.gov.uk
Where your information is held
We hold personal information in secure electronic systems on Gateshead council servers.
How you can update your information
Our delivery of efficient services depends on the accuracy of your information.
Please inform us of any changes to the following:
- email address
- personal circumstances
- postal address
- any of the other information we hold
Please contact: communications@gateshead.gov.uk
Your information rights
Please see the relevant section of our Corporate privacy notice.
Marketing and e-newsletters
Please see our Email marketing privacy notice.
Business intelligence, profiling and automated-decision making
Please see the relevant section of our Corporate privacy notice.
Protecting your information
Please see the relevant section of our Corporate privacy notice.
Data Protection Officer
Data Protection Officer
Civic Centre
Regent Street
Gateshead
NE8 1HH
0191 433 3000
Information Commissioner's Office
The Information Commissioner is the UK's independent body for upholding information rights. Visit their website (opens new window) to find out more about your rights under Data Protection law, and what to expect from us.
For privacy practices or data protection rights concerns, contact the Information Commissioner's Office:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
0303 123 1113 or 01625 545 745