Registering a death

Booking an appointment

Phone: 0191 433 3000

A death should normally be registered within five days (unless a coroner is investigating the circumstances leading to a death) and must be registered in the district where the death occurred.

If this isn't possible you can go to another office (still within 5 days) and the registrar will send your details to the appropriate district office - who will then send any certificates to you. This may result in a delay in getting the documents you may need to organise the funeral.

People who have a legal responsibility to register a death include:

  • A relative
  • A person present at the death
  • The occupier of premises where a death occurred
  • The person arranging the funeral (not the undertaker or funeral director)

What will the registrar ask me?

The registrar will talk to you privately at the Register Office and will ask you for:

  • The date and place of death
  • The full name, and any other names used, of the person who has died (and maiden surname if this applies)
  • The date and place of birth
  • Their occupation and, if the person who has died was a married woman, the full name and occupation of her husband
  • Their usual address
  • Whether they received a private pension from public funds
  • If they were married, or in a civil partnership the date of birth of their husband/wife or partner.

What do I need to register a death?

When you attend your appointment to register a death, please ensure you taking the following information with you:

  • The medical certificate issued by the doctor. Without this certificate the Registrar will not be able to register the death. If the Coroner has been involved the Coroner's Office will advise you what to do as there may be additional paperwork needed.
  • The deceased person's birth certificate or passport. This is not essential but can be helpful.
  • The deceased person's medical card. Again this is not essential but is helpful if it can be produced.

You will be given a form to take to the undertaker (if the coroner is involved other arrangements will be made). You will also receive a form for the Department for Work and Pensions to notify them of the death. Both of these are free. 

At the time of registration a certified copy of the entry in the Register (death certificate) may be provided at a cost of £4 each. You may need this for banks, building societies, solicitors, or for pension or insurance claims. If copies of the death certificate are required after the registration the fee will be £7.

'Tell Us Once' service

Tell Us Once is a free service which can report a death to several government organisations in one go. We can inform the following organisations for you:

  • Department for Work and Pensions
  • Pension, Disability and Carers Service
  • Jobcentre Plus
  • Overseas Health Team
  • Ministry of Defence, Service Personnel and Veterans Agency
    • War Pensions Scheme
  • HM Revenue and Customs
    • Child Benefit
    • Child Tax Credit and Working Tax Credit
    • Personal Taxation
  • Identity and Passport Service
  • Local Councils:
  • Housing Benefit Office
  • Council Tax Benefit Office

These organisations can also be told if you ask us to do so:

  • Local Councils (Council Housing, Council Tax, Libraries, Blue Badges, Adult Services, Children's Services, Collection of payment for council services, Electoral services)
  • Driver and Vehicle Licensing Agency

Information will be treated securely and confidentially. Organisations contacted will use the information to update their records and end benefits/services as appropriate.

How much does it cost?

There is no charge for registration. The fee for a death certificate at the time of registration is £4 per copy.

Contact us

Bereavement Services
Gateshead Council
Civic Centre
Regent Street
0191 433 3816 or 433 3811 

Office opening times: Monday to Friday 9am-1pm and 2-4.30pm

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