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Allotments Privacy Notice

Who we are and what we do 

The Allotments Service is part of Gateshead Council. We are based at Park Road Depot, Gateshead. We provide the following services:   

  • allotments 
  • all administration relating to allotments in the borough of Gateshead  

This privacy notice provides specific information about how we process your personal data. It is an addition to the information contained in our Corporate privacy notice.   

What type of information is collected about you  

We collect personal information to understand your needs and provide services. Information may include: 

  • name 
  • address 
  • contact details 

How we collect information about you  

We collect information about you through application forms and your contact with us.  

Why we need your information  

Our purpose for collecting personal information is to enable us to efficiently carry out the administration of the allotment service. 

The lawful basis for our processing is: 

  • performance of a contract to which data subject is party 

  • task in the public interest or in exercise of official authority. 

Who your information can be shared with 

Our Corporate Privacy notice sets out the general types of information sharing that the Council carries out to fulfil statutory obligations, legal requirements and service delivery. Allotment Services can share your information with: 

  • allotment associations in Gateshead 

If we wish to share your information with other council services or third parties for purposes outside of those listed above we will ask for your permission. 

How long we will keep your information  

We keep your information for as long as we need to provide services to you. We may also need to keep your information in accordance with legal or other obligations. Where we have no need to keep your data it will be securely destroyed. We keep a Record of Processing Activity (a requirement under the GDPR). This sets out the specific retention periods applicable in different circumstances. For more information please contact Allotment Services on 0191 433 3000.   

Where your information is held  

We hold personal information in secure electronic systems on Gateshead council servers. 

How you can update your information  

Our delivery of efficient services depends on the accuracy of your information. 

Please inform us of any changes to the following: 

  • email address 
  • postal address 
  • any of the other information we hold 

Please contact: Allotment Services on 0191 433 3000 

Your information rights

Please see the relevant section of our Corporate privacy notice.

Marketing and e-newsletters

Please see our email marketing privacy notice.

Business intelligence, profiling and automated-decision making

Please see the relevant section of our Corporate privacy notice.

Protecting your information

Please see the relevant section of our Corporate privacy notice.

Data Protection Officer

Data Protection Officer
Civic Centre
Regent Street

0191 433 3000

Information Commissioner's Office

The Information Commissioner is the UK's independent body for upholding information rights. Visit their website to find out more about your rights under Data Protection law, and what to expect from us.

For privacy practices or data protection rights concerns, contact the Information Commissioner's Office:

Information Commissioner's Office
Wycliffe House
Water Lane
Cheshire SK9 5AF

0303 123 1113 or 01625 545 745