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Event road closures guidance

 

Guidance for street parties and local community events

What sort of events does this guidance apply to?

It is important to establish whether your event is a street party or a community event.

 What is a street party?

  • For residents only
  • Only publicised to residents
  • Food and music licences not usually required
  • No formal risk assessment required
  • Usually no charge from the Council

 What is a community event?

 How to apply for a road closure for a street party

The Council does not charge for road closures for street parties. This is likely to be a single street (or section of a street) closed for a short period of time. Complete the application form and return to the Council. The Council require 3 weeks’ notice of a street party.

How to apply for a road closure for a community event

There is a charge for road closures associated with community events. Complete the form before and return to the Council as soon as possible. Due to the legal process and consultations required at least 8 weeks’ notice is needed for a road closure for a community event.  

General information

Approval may not be given where the road to be closed significantly restricts vehicular access to wider residential areas, businesses or the highway network more generally, or is on a bus route.

Appropriate signage will be necessary and will have to be organised, paid for and maintained during the closure period by the applicant. At the very least “Road Closed” sign(s) will be required, but in some cases supplementary traffic cones and signing of diversionary routes may be necessary. The Council will provide advice on what is required.

Tables, chairs or other facilities at these events must allow access by the emergency services, or be capable of being moved to allow access at short notice in an emergency situation.

The organisers will be responsible for clearing up at the end of the event.

Other licences that may be required

Alcohol

Licences are only required if alcohol is sold at the event. This means that if you are holding a street party and sharing alcohol with neighbours a licence will not usually be required.

Guidance and further details can be obtained from the Licensing Section webpages or by calling 0191 4334741 or emailing licensing@gateshead.gov.uk

Music

Street parties do not generally require a music licence as it is a private party. Larger events may require a licence regardless of whether the music is live or recorded.

Guidance and further details can be obtained from the Licensing Section webpages or by calling 0191 4334741 or emailing licensing@gateshead.gov.uk

Gambling

If tombola/raffle tickets are sold on the day and the prizes are not worth more than £500 in total then it will be exempt from gambling regulations (however, if tickets are sold in advance of the event, you will need a lottery registration). Any proceeds from the tombola/raffle must go to a good cause such as charity or covering the cost of your party. 

Guidance and further details can be obtained from the Licensing Section webpages or by calling 0191 4334741 or emailing licensing@gateshead.gov.uk

Larger public events

Larger public events attracting 500 or more people may require Safety Advisory Group meetings. Road closures for these events follow a different process which the event organiser must pay for. Costs start from £1000 upwards. For guidance on larger public events, contact the Council’s Events Team by phone on 0191 4333000 or by e-mail on events@gateshead.gov.uk